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Safeguarding Policy

For Children and Vulnerable Adults

Statement of Commitment ................................ ................................ ............... 3

Scope, Acknowledgements and Glossary ................................ ........................... 4

SCOPE ................................ ................................ ................................ .................. 4

ACKNOWLEDGEMENTS ................................ ................................ ........................ 4

GLOSSARY ................................ ................................ ................................ ............ 4

DEFINITIONS ................................ ................................ ................................ .... 4

Preamble ................................ ................................ ................................ .......... 6

CHAPTER 1 ................................ ................................ ................................ ...... 7

Introduction ................................ ................................ ................................ ..... 7

CHAPTER 2 ................................ ................................ ................................ ...... 8

Implementing the Pol icy ................................ ................................ .................. 8

CHAPTER 3 ................................ ................................ ................................ .... 14

Reporting and Responding to Safeguarding Concerns ................................ ..... 14

CHAPTER 4 ................................ ................................ ................................ .... 20

Monitoring, Review & Complementary Policies ................................ ............... 20

Appendices ................................ ................................ ................................ ..... 22

Statement of Commitment

Catholic Diocese of Nakuru (CDN) is committed to being a community of safeguarding

that actively promote the dignity and rights of children and of all persons, particularly

those who may be vulnerable. We have a zero tolerance to abuse of any form and we

are committed to ensuring that al l children and adults are safe, respected, protected

and supported whilst in our care.

In all of our works, ministries and activities, we respond to the call of the Gospel to

protect those who are vulnerable by fostering culture, education, systems, proces ses

and environments where the safety and wellbeing of children and vulnerable people is

paramount.

As the Shepherd of CDN, I take this sacred opportunity to reaffirm my unwavering

commitment to the protection, dignity, and safety of all children and vulne rable adults

entrusted to my car e; whether in our churches, schools, health facilities, or community

programs.

The Gospel calls us to be vigilant stewards of God's most precious gifts ; his people,

especially the little ones and those at the margins of soci ety. Our Lord Jesus Christ

reminds us clearly in the Gospel of Matthew: “Let the little children come to me, and

do not hinder them, for the kingdom of heaven belongs to such as these.” (Matthew

19:14).

All persons working for the CDN are obligated to ensu re that the fundamental rights of

children and vulnerable adults are respected. In line with this commitment, CDN

undertakes to institute mechanisms and structures that create safe environments

where the welfare of children and Vulnerable adult are paramount.

At CDN, we acknowledge the importance of all staff and pastoral agents working for

the Diocese being aware of their obligation to protect and a need to create and sustain

a “culture of safety” for our children and vulnerable adults . The Diocese joins the

universal church and the Catholic Church in Kenya and working in partnership with

civil authorities to ensure that all aspects of child welfare are managed promptly,

professionally and justly.

This policy marks a major milestone for the CDN in a ffirming her commitment to the

safety and wellbeing of all persons .

________ ____________ __________________________

Rt. Rev. Cleophas Oseso Tuka Date

BISHOP OF NAKURU

Scope, Acknowledgements and Glossary

SCOPE

This policy shall be applicable to all persons mentioned below while on duty and off

duty (24/7) and shall be applicable and binding regardless of geographical locations,

contractual status or local context. This Policy applies to:

1. All pastoral agents (clergy, religious men and women, and lay people);

2. All staff members including those working at the secretariat, parishes, and diocesan

institutions;

3. Boards of Management;

4. Volunteers (including those seconded to the Church);

5. Pa rtners for Various Institutions; and

6. Groups contracted to work or provide services in various Diocesan Institutions.

ACKNOWLEDGEMENTS

In revising this policy document, we are indebted to: -

Abuse as a Pastoral Ministry (June 2023)

Procedures (2014)

GLOSSARY

DEFINITIONS

measures put in place, creating a safe environment for a ll.

of a child by inflicting harm or by failing to act to prevent harm, commercial or

labor exploitation of a child.

medication, giving addictive drugs, applying inappropriate sanctions or

otherwise causing physical harm . It can also apply to one's failure to act to

protect.

vulnerable person by conveying that he/she is unloved, inadequate or even

worth less, or by overprotection and limiting exploration, learning and normal

social interaction.

person . This is often evidenced in the vulnerable person being deprived of food,

cloth ing, warmth, hygiene, intellectual stimulation, safety, affection from adults,

and failure to access appropriate medical care and failure to listen to a

vulnerable person .

inclu ding the Church undertakes to safeguard children from both intentional

and unintentional harm.

sexual activities whether the child is aware of what is happening or not. The

activities may involve physical contact, including penetrative sex (e.g.,

defilement) or non -penetrative sex. See No. 9 below.

sexual advances, requests for sexual favors, unwanted d eliberate touching,

unwanted sexual looks or gestures, unwanted telephone calls, or materials of a

sexual nature.

of 18 years, whether or not the child consents (Sexual Assault -Sec.8 of the Kenya

Sexual Offences Ac t 2006, The Children Act 2022).

who, despite reaching the age of 18, may be unable to stand up for him/herself

against significant harm or exploitation.

emotionally due to various factor s like age, sex, illness, disability or other

circumstances that limits ability to protect themselves

Preamble

In response to our Lord’s call to protect the vulnerable —"See that you do not despise

one of these little ones" (Matthew 18:10) —the Catholic Di ocese of Nakuru (CDN) is

committed to safeguarding all children and vulnerable adults, regardless of social,

ethnic, or religious background. This policy affirms our duty to create a safe

environment, free from abuse, neglect, and exploitation, for those e ntrusted to our

care.

Recognizing that every person is made in the image and likeness of God (Genesis 1:26 -

This includes the elderly, persons with disabilities, and thos e facing poverty,

displacement, staff or social isolation. CDN pledges to promote their safety, autonomy,

and full participation in the life of the Church.

Achieving this mission requires the collective effort of the entire CDN community —

clergy, religious men and women, catechists, PMC animators, and all who serve in

diocesan and parochial institutions. Through awareness, prevention, and just

response, we will work to mitigate risks, address harm, and foster a culture of

accounta bility and healing.

As Pope Francis emphasized in his 2018 address to the Roman Curia, the Church must

not only heal its own wounds but also confront the broader societal roots of abuse: "If

some members of the Church have been involved in abuse, we must a sk how deeply this

evil is embedded in our communities. The Church must act decisively against this moral,

psychological, and human tragedy."

Guided by the Constitution of Kenya, Scripture and the teachings of the Church, this

policy reflects our unwaverin g commitment to justice, compassion, and the protection

of all God’s children.

CHAPTER 1

Introduction

1.1: CATHOLIC DIOCESE OF NAKURU (CDN)

The Catholic Diocese of Nakuru is a faith -based organization, whose mission is to

transform lives through pasto ral and community development. The Diocese which

covers both Nakuru and Baringo Counties , comprises a General Secretariat with

various departments, parishes, education and health institutions that have staff that

interact with children and vulnerable adults. All her activities are aimed at furthering

the evangelization mission of the Church.

1.2: MANDATE OF SAFEGUARDING POLICY

The mandate of CDN safeguarding Policy is to set out the beliefs, values and conduct

that it wishes to uphold in relati on to the protection and welfare of children and

vulnerable adults

The docket will be headed by The Safeguarding Coordinator assisted by the Assistant

Safeguarding Coordinator both ap pointed by the Bishop of the Diocese .

The primary responsibility to safeguard and protect children and vulnerable adults lies

with the individual serving and working in the Diocese in different capacities.

1.3: GUIDING PRINCIPLES

1. Recognition of the inherent right and dignity of all people especially the most

vulnerable

2. Promotion of the rights and welfare of children and Vulnerable Adults.

3. Zero-tolerance for children and vulnerable adult’s abuse

4. The duty of care and protection of the society’s most vulnerable

5. Right to participation of all persons

6. Non-discrimination based on Religion, gender and ethnicity

7. Personal Accountability and responsibility

1.4: SPECIFIC OBJECTIVES OF THE POLICY

The objectives of this policy shall be:

1. To provide mechanisms to prevent, detect and respond to abuse of children and

vulnerable adults

2. To protect all persons working for the CDN from malicious accusation and abuse

3. To create a safe environment that promote holistic development of children and

vulnerable adult attainment of their fullest potential and promote the integrity

of the Church.

CHAPTER 2

Implementing the Policy

2.1: DESIGNATED SAFEGUARDING OFFICERS

2.1.1: THE SAFEGUARDING COORDINATOR

i. Establishment

The office of the Safeguarding Coordinator shall ensure reasonable access to its

services in all parts of the Diocese

ii. Appointment

The Safeguarding Coordinator shall be appointed by the Bishop

The coordinator shall be responsible for overseeing the i mplement ation of this

safeguarding Policy and all procedures outlined herein .

iii. Functions of the Office

The office of safeguarding Coordinator shall:

1. Oversee the implementation of and be responsible for the enforcement of this

Policy

2. Advise the Diocese on matters of safeguarding and protection of children and

vulnerable adults in the Diocese

3. ensure all persons bound by this policy have up to date infor mation on

safeguarding

4. Provide leadership and facilitate periodic assessment safeguarding risks for the

CDN

5. In liaison with the HR , be in charge, establish adequate mechanisms to respond

to safeguarding concerns

6. Be responsible for regular reviews of the safeguarding regulations to ensure

compliance with Holy See’s directives on safeguarding and the constantly

changing civil legislations

7. Promote a safe culture of commitment and care among all pastoral workers.

8. Be responsible for creation and maintenance of adequate documentation of all

safeguarding concerns and initiatives

9. Be responsible for receiving safeguarding concerns and coordination of the

response to the safeguarding concerns

10. Be responsible for all communication in regard to matters or cases that

occur within CDN.

11. Ensure that the Diocesan Safeguarding Advisory Committee is functional.

2.1.2: THE ONSITE SAFEGUARDING OFFICER (OSO)

Every, Parish Priest and head of institutions shall /will appoint/nomina te an Onsite

Safeguarding Officer. The OSO shall:

1. Receive and register reports of abuse of Vulnerable Adults at the Parish and

institutional level.

2. In collaboration with the Fr. In charge, fulfil the duties of the Safeguarding

coordinator at the Parish and/or institutional level as applicable

3. Maintain a database of safeguarding concerns reported at the local level

2.1.3: THE ADVISORY COMMITTEE

There shall be an advisory Committee appointed by the Bishop to offer advice on a

confidential basis, collectively and in their respective disciplines in safeguarding and

child protection issues .

Composition of the Advisory Committee

The Committee shall be composed of persons of high integrity, possess relevant

expertise and knowledge on safeguarding and protection of vulnerable adults. A person

shall serve as a member of the Committee for a term of three years’ renewable onc e.

Membership will comprise of either : -

The Committee shall meet at least four times in a year or as often as is necessary and

upholds high integrity.

2.2: SAFE RECRUITMENT, SELECTION & INDUCTION

All Parish, Secretariat and institutional employees, Partners, stakeholders and

volunteers working with children and Vulnerable adult will be inducted to the CDN

policy and procedures on safeguarding. All new leaders and pastoral agents in parishes

and institutions wi ll also be inducted. Parishes/Institutions within the diocese are

cautioned to be vigilant when recruiting employees and volunteers to work with

children and Vulnerable adults.

2.2.1. Recruitment and Selection:

All recruitment and vetting of CDN staff sh all be done in line with provisions of HR

policy;

a. A background check shall be undertaken as part of the recruitment process of

all persons.

b. All CDN employees and volunteers shall commit themselves to be bound by the

safeguarding policy and any other applic able laws.

c. CDN employees, interns and volunteers shall be prohibited from involving

production, acquiring, sending, using, viewing and disseminating pornographic

materials.

2.2.2: Induction

All CDN staff shall be advised, supported and trained on safeguar ding measures

including:

1. How to handle the welfare of children and vulnerable adults

2. How to identify signs of abuse

3. What steps to be taken in the event of an alleged abuse -reporting referrals

and responding

4. Consequences of failure to respond to sexual a buse cases of children and

vulnerable adults.

2.3: GOVERNANCE STRUCTURES

2.4: SAFEGUARDING MEASURES

2.4.1: INTRODUCTION

Participation of all including children and vulnerable adults in the life and activities of

the Church shall be encouraged. All people are encouraged to listen and respect all

children and vulnerable adults. All church activities shall be carried out in a manner

that inspires confidence, accountability and openness.

2.4.2: RESPECT FOR PRIVACY

1. The right to privacy of children and vulnerable adults must be respected at all

times.

2. Particular care regarding privacy shall be taken when children and vulnerable

adults are in locations such as changing areas, showers, dormitories and toilets. Bishop

Advisory Committee

Bishop Safeguarding Coordinator

Onsite Safeguarding Officer

Deputy Coordinator

3. Photogr aphs of children and vulnerable adults shall be taken and used only in

line with provisions of data protection policy considerations and laws of the

country.

2.4.3: MANAGING DISCLOSURES BY CHILDREN & VULNERABLE ADULTS

In handling of safeguarding, the following shall be considered:

1. All allegation s shall be taken seriously and pay attention to the details reported

within shortest time possible.

2. Confidentiality shall be maintained at all times

3. Preliminary assessment shall be conducted either by or as directed by the

Diocesan Safeguarding Coordinator

4. Justice and fairness for the survivor of abuse shall be ensured.

2.4.4: MEETINGS WITH CHILDREN & VULNERABLE PERSONS

1. If the pastoral care of a child and vulnerable adult necessitates meeting alone

with them, such meetings should not be held in an isolated environment. The

times and designated locations for meetings should allow for transparency and

accountability (for ex ample, be held in rooms with a clear glass panel or window,

in buildings where other people are present, and with the door of the room left

open).

2. Both the length and number of meetings shall be limited and appropriate .

3. Parents or guardians should be inf ormed before and after the meeting, except in

circumstances where to do so might place the vulnerable adults in danger.

4. When the need for a visit to the home of a child or vulnerable adult(s) arises,

professional boundaries must be observed at all times.

2.4.5: TIME SPENT AWAY FROM HOME

Unsupervised time spent away from home, institutions and organized activities (Trips,

Vigils, Camps, Pilgrimages), can pose a risk to children and vulnerable adults. All staff

working for CDN shall:

1. Ensure that programmes and activities are well planned and well delivered in a

manner that Parents /guardians are well informed of the start and end times for

such activities.

2. Attain parental/guardian’s consent in writing for all activities involving children

away from the school/institution.

3. Ensure there is always a parents ’ representative during tours, trips retreats

4. Ensure supervision and protection of the children and vulnerable adults by the

organizers of the activity.

5. If the children and vulnerable adult s are going on an outing that involves an

over-night stay, great care will be taken by those planning the outing, about

appropriate accommodation, eating arrangements and recreational activities.

They will ensure that boys and girls have separate sleeping accommodation, as

well as separate toilet and washing facilities.

6. Ensure that any outing from the school/institut ion/community that involves

any form of transportation the same shall be safe, and operated by qualified

person, under strict direction by the supervisor.

7. Ensure that attendance records are kept and include the names of participating

vulnerable adults, st aff and volunteers.

8. Ensure that attention is paid to the special needs of persons living with

disabilities.

9. All institutions to ensure they have a safe recruitment policy.

2.4.6: USE OF MOBILE PHONES AND INFORMATION TECHNOLOGY EQUIPMENT

a. The CDN shall promote safe use of technology and internet in line with

regulations as shall be established. The CDN Data Protection Policy shall be

adhered to at all times

b. Ensure that the use of mass media by children conforms to Kenya Film and

Classificat ion Board (KFCB).

c. Ensure all staff of the Diocese are trained on safe use of media and technology.

2.4.7: TAKING IMAGES

1. The CDN shall ensure that all photographs or other images of children and

vulnerable adults shall have written consent from the parent and the child using

stipulated consent forms.

2. Ensure that photographs and activity videos shall on ly be used for authori zed

purposes.

3. Ensure Dignity

2.4.8: SAFE ENVIRONMENT

1. Create an atmosphere that encourages, praises, values and respects children

and vulnerable adults; rewards their efforts and achievements and where they

can freely speak and be listened to.

2. Children and Vulnerable persons shall be engaged in the decision -making

process on matters pertaining them.

3. Ensure that children and vulnerable adults wit h known behavioral problems are

not unjustly discriminated against.

4. In cases of serious or persistent bad or unsafe behavior by children and

vulnerable adults, parents/ guardians will be consulted.

2.4.9: HEALTH AND SAFETY

1. Ensure that building structures and compounds are maintained, in good, tidy

and hygienic condition to minimize the risk of harm to children and vulnerable

adults.

2. Building structures should meet needs of children and persons with special

needs.

3. Organizers of activities should ensure that adequate provision is made for the

safety of participants.

4. Ensure that children and vulnerable adults in our care are well supervised at all

times, by

2.5: DEDICATED MEASURES FOR VULNERABLE ADULTS

The Catholic Diocese of Nakuru is committed to safeguarding vulnerable adults with

the same rigor and responsiveness as children. The Diocese will ensure that:

• Pastoral and social care settings respect adult autonomy, privacy, and dignity.

• Consent and decision -making capacity are assessed and documented in all

interventions.

• Special measures are taken to prevent financial, emotional, and institutional

abuse.

• Vulnerable adults are meaningfully included in decisions affecting their welfare,

where possible .

• Reasonable accommodations are made in safeguarding procedures to account

for individual needs (e.g., mobility support, interpreters, or legal guardianship).

2.6: DIGITAL SAFEGUARDING AND ONLINE ABUSE

As digital platforms increasingly shape how we communicate and access information,

the Diocese recognizes the importance of protecting children and vulnerable adults

from online harm.

CDN commits to:

a. Promoting use of safe and responsible technology among staff, pastoral agents,

and beneficiaries.

b. Ensur ing all online engagement with children and vulnerable adults is

professional, transparent, and accountable .

c. Providing training on cyber safety and appropriate online conduct.

d. Monitoring official Diocesan digital platforms and flagging inappropriate conten t.

e. Raising awareness of online grooming, cyberbullying, sextortion, and digital

exploitation .

f. Adhering to the CDN Data Protection and ICT Policies , and ensuring alignment

with Kenya’s cyber laws and child online protection frameworks.

Staff, Partners, stak eholders, volunteers, and institutions under CDN shall refrain

from:

a. Initiating private or secretive communication with children or vulnerable adults

via digital platforms.

b. Sharing, requesting, or distributing explicit, suggestive, or violent content .

c. Using Diocesan resources for unauthorized digital engagement.

CHAPTER 3

Reporting and Responding to Safeguarding C oncerns

3.1: INTRODUCTION

All persons bound by this policy as defined by the scope, have a mandatory

responsibility to report concerns, suspicions, allegations and incidents which indicate

actual or potential abuse or exploitation of children and vulnerable adults

Designated Safeguarding Officers shall be responsible for ensuring that the re porting

procedure is followed and shall:

i. Take seriously any concern raised.

ii. Take positive steps to ensure the protection of children who are the subject of

any concern.

iii. Support children who are the subjects of possible child abuse, and staff or

other adults who raise the concerns.

iv. Act appropriately and effectively in investigating, and in co -operating with,

any subsequent process of investigations.

v. Be guided by the child protecti on process and the principle of the best

interests of the child.

vi. Be guided by the laws of the country in cases of defilement and other forms

of abuse

vii. Listen to the child who may be involved, and take seriously his/her views and

concerns. In doing so, it is important to assure him/her that he/she is not to

blame; that they are doing the “right thing” in reporting, and that all will be

done to help them.

viii. Work in partnership with parents/guardians, caregivers and other

professionals to ensure the protection of the child.

ix. Make no promises that cannot be kept – particularly in relation to secrecy –

and let the person know that the information will be passed on to the Diocesan

Safeguarding Coordinator and civil authorities.

x. Ensure that those involved in child protection receive proper training and

support in their role.

xi. Develop effective links and cooperation with relevant agencies.

xii. Provide spiritual and psychological assistance to the survivors.

xiii. Ensure that all staff members understand their responsibilities in being alert

to the signs of abuse, and their duty to refer such concerns to the Child

Protection Officer. (Staff should remember that they are not trained to deal

with situations of abuse).

xiv. Adopt procedures for dealing with concerns of possible child a buse.

3.2: PROCEDURE

CDN shall treat any allegation or concern regarding the abuse of Children and

Vulnerable persons seriously. Any person can report safeguarding concerns:

i. Instances of child abuse shall be reported to the Safeguarding Coordinator at

the secretariat of CDN soonest possible.

ii. Any person who knowingly makes a false or malicious accusation shall be

subjected to disciplinary action

iii. Where access to the Safeguarding Coordinator or the Diocesan Designated

Person is difficult, the initial report may be made to the Parish Priest of the

area.

iv. Investigation of accusations is to be done with due respect to the principle of

confidentiality and good name of the persons invo lved.

v. Unless there are serious contrary indications, even in the course of

preliminary investigations, the accused should be informed of the accusation

and given the opportunity to respond to it.

vi. Anyone who carries out retaliatory action against complainan ts, survivors,

witnesses, or any others involved or believed to be involved in an incident

management process will be held accountable through appropriate internal

and legal procedures. (This disciplinary action shall be spelt out in the

Diocesan HR policy )

vii. Priority and weight of evidence is always given to written statements.

viii. Written records shall be kept about all cases reported.

ix. Any persons found culpable of abusing children or vulnerable adults will be

subject to disciplinary measures, including potent ial dismissal and legal

action

3.3: REPORTING FLOW CHART

External Internal

Member of Clergy and Religious Men and women

3.4: IMMEDIATE ACTION INCASE OF RAPE AND DEFIL EMENT CASE

Get the vulnerable adult to a safe place and seek medical intervention at the nearest

health facility within 72 hours. Abuse external to CDNs staff,

representatives or Programmes . Inform

Onsite Safeguarding Person. Abuse by CDNs staff, representative or

partner

Inform your local Safeguarding Person

immediately (within 24 hours)

Refers this to local law enforcement or

other organizations

Onsite Safeguarding Person informs

Safeguarding Coordinator within 24 hours

Provide (directly or via referral) necessary

support to survivor(s) in relation to incident

e.g. medical, psychosocial or legal services Committee carries out initial assessment,

information gathering (or instigates

administrative investigation)

The S C informs the

relevant authorities.

Other internal

disciplinary action must

be taken e.g. suspension. If complaint is substantiated/

proven, depending on gravity,

outcomes may include:

• Disciplinary action and/or legal

action to be taken.

If complaint is unsubstantiated/ unproven,

outcomes may include:

support to alleged perpetrator(s) and staff;

training/ monitoring/ shadowing (to

address poor practi ce); risk assessment

The suspended staff shall be reinstated.

On a need -to-know basis, inform persons involved of the outcomes. This includes appropriate feedback to the

complainant, victim, witnesses, community, and staff team as necessary.

Member of Clergy or Religious men and

women

Refer to safeguarding Coordinator

Note: The National, County and Sub -County Hospitals provide Post Rape Care

Services.

1. Medical evaluation and attention for injuries sustained

2. Counseling support for the child or vulnerable adults and immediate family

3. Treatments to prevent infection with sexually transmitted infections

4. Referral for other services they may require

1. Do not wash yourself no matter how much you want to before you visit a hospital

and are examined by a medical officer

2. Do not destroy or wash your clothing. Wrap them in a newspaper or brown paper

bag

3. Do not put them in a plastic bag. This may destroy the evidence

3.5: INDICATORS OF A CHILD AND VULNERABLE PERSON

The following can be signs of vulnerability if the person: -

1. Is living with disability

2. Has special needs

3. Is showing signs of withdrawal and anti -social tendencies, aggressive,

deterioration in persons, lack of interest even in personal hygiene

4. Is frequently absent from the institution or missing at home

5. Is abusing drugs and other substances

6. Is at risk of modern slavery, human trafficking or exploitation and radicalization.

7. Is in a family circumstance presenting challenges for the vulnerable adult, such

as substance abuse, adult mental health problems or domestic abuse

8. Has returned home to their family from institutional care

9. Is showing early signs of abuse and/or neglect

10. Illegally and or irregularly adopted child.

11. People with less powers ie Subordinates

12. Unexplained financial loss or lack of access to personal funds.

13. Lack of basic needs (food, medication) despite adequate resources.

14. Restriction from contact with family or friends by caregivers.

15. Fear, anxiety, or withdrawal in the presence of specific individuals.

16. Rapid decline in personal hygiene or self -care.

3.6: SUPPORT TO SURVIVORS

It is acknowledged that individuals or groups of survivors of abuses may need specific

interventions to facilitate their healing and wellbeing.

CDN through the Safeguarding Coordinator will take the necessary steps within the

resources availabl e to promote their welfare and safety. This may include facilitation

of referrals to competent service providers in the area of medical, psychosocial, legal or

other support services required by the survivor(s) and, if needed, their caregiver(s).

They will also receive appropriate information regarding the outcomes of any incident

management procedures.

Support for vulnerable adults may require additional accommodations such as

assistive devices, support persons, legal guardians, or accessible communication

formats. CDN will ensure that these needs are assessed and addressed , to promote

healing and participation in recovery and justice processes.

3.7: DO’S AND DON’T’S

DO’S DON’T’S

not acceptable.

may retract information or stop talking if

they sense a strong reaction

without interruptions

proximity , not behind a desk

victim. Touch may be associated with

physical or emotional pain in vulnerable

persons who have been physically or

sexually abused

trouble and have done nothing wrong

reporting, not yours

to you

“We need to tell the counselor. He/she

knows how to help you and your family”

happened to you”

is safe from further abuse

neutral person who is not involved in the

case. ● Tell jokes of a sexual nature to vulnerable

persons.

abuse or neglect. Simply report the case

to the counselor of your institution

questions require victim to explain

actions that they may or may not

understand, or unable to interpret

properly, and this may confuse or fluster

the victim making it harder for them to

continue

about the victim’s disclosu re of possible

abuse or neglect

must have hurt you a lot, didn’t it?” or

“Did your father do that to you?”

the alleged perpetrator. The victim often

knows, loves, or likes this person

Keep in mind the victim’s right to privacy

and your obligation to confidentiality.

out

Make judgment on whether the victim is

being truthful. Accept their disclosure

and report it

abuse cases and their conclusions, kept

in the facility or programme.

vulnerable persons should be observed.

material on media products (such as

camera phones, internet, video) and

activities should be used when working

with children and young people ● Put your personal feelings into your

conversations: “I am not surprised, you

know how much I’ve been worried about

your behaviors”

institution alone unless there are at least

two adults present to ensure no further

abuse

persons is not permissible under any

circumstances. (it is prohibited by law)

not be used by personnel who are

supervising or working with children and

vulnerable persons.

material to vulnerable persons

3.8: CULTURALLY AND LINGUISTICALLY DIVERSE CONSIDERATIONS

It is important to keep in mind cultural influences when assessing information or

behavior, and to avoid allowing personal beliefs or biases to influence decision -making.

Culture shapes attitudes and ideas about acceptable behavior and discipline. Our

diocese has people with various cultural and religious backgrounds.

In order to work with people with various cultural identities in a way that promotes

respect and dignity, it is important that you:

context.

preconceptions.

CHAPTER 4

Monitoring, Review & Complementary Policies

4.1: IMPLEMENTATION AND MONITORING

Overall responsibility for the implementation of this policy rests with the Bishop ,

Together with Safeguarding Coordinator and other delegated persons, The Diocese will

adhere to this policy , faithfully implement it and ensure compliance . Regular checks will be

made by the appointed committees to ensure that all aspects of this policy are being

observed and implemented in the Diocese

Monitoring and Evaluation of the safeguarding policy enhances the quality of planning and

management as this will track the achieve ments of the policy. This will be undertaken to

assess to what extent the safeguarding policy has achieved the objectives set. The key to

success of the safeguarding policy will be based on the quality of coordination between the

Onsite safeguarding Office r and safeguarding coordinator.

A review of this policy document will take place every three years or on need basis. To

prepare for this review, the Diocese will consult the stakeholders about their views on

policies and practices for keeping children and vulnerable adults safe in our Diocese

All incidents, allegations/suspicions of abuse will be recorded and stored securely.

During implementation of the plan, periodic monitoring and evaluation will ensure progress

is tracked and identified challenges are a ddressed appropriately and timely. It will also

provide the necessary feedback on the status of implementation to enable the management

to make informed decisions based on evidence. This will result in efficiency, effectiveness,

accountability .

Table 1: Monitoring and evaluation task and responsibilities

Task Responsibility

Safeguarding policy approval, evaluation and

planning Bishop’s Committee

Annual review and planning Designated safeguarding

coordinator

Resource mobilization, collaboration and

partnerships and proposal development Designated safeguarding

coordinator

Design M&E tools, s upervise data collection,

analys e data and generate reports Designated safeguarding

coordinator

Safeguarding training all clergy, religious and

those working with children and vulnerable

adults Designated safeguarding

coordinator

Implement policy, collect and analyse data . Designated safeguarding

coordinator

4.2: MONITORING GUIDELINES

Monitoring, will be based on the following guidelines:

1. Designated safeguarding coordinator will monitor implementation as provided by this

policy.

2. Designated safeguarding coordinator will be in charge of evaluation processes under

his mandate.

3. It will b e the ultimate responsibility of the Bishop to monitor the overall results

achieved in the entire policy.

Appendices

I.

ATTACHMENTS

1. Reporting Form

2. HR Policy

3. ICT policy

4. Pastoral policy

5. Data protection policy

6. Pope Francis on protection of Minors

7. M&E tool

8. Consent form.

9. CDN SP

10. VELM & Extract of Book VI of the Canon Law

11. Safeguarding Commitment Form

II.

CONTACT DETAILS OF DIOCESAN DESIGNATED SAFEGUARDING COORDINATOR

NAME: ___________________________________________________

MOBILE NUMBER: _________________________________________

EAMAIL ADDRESS: _________________________________________

POSTAL ADDRESS: ________________________________________

PHYSICAL ADDRESS_______________________________________

III.

CONTACT DETAILS OF DIOCESAN DESIGNATED ONSITE SAFEGUARDING OFFICER

NAME: ___________________________________________________

MOBILE NUMBER: ______________ ___________________________

EAMAIL ADDRESS: _________________________________________

POSTAL ADDRESS: ________________________________________

PHYSICAL ADDRESS_______________________________________

IV.

REPORTING FORM

1. About the disclosure/concern

Date of disclosure/concern _______________Time of disclosure/concern __________________

How was information received? (Attach any written information to this form)

Telephone

Letter

Email

In person

2. Details of per son making disclosure/raising concern

Name _______________________________________________________________

Address ____________________________________________________________

Tel ______________________ Mobile ___________________ Email ______________________

Relationship to child or alleged survivor, if any ________________________

3. Details of child or alleged survivor

Name______________________________________ DOB: _______________________

Address ______________________________________________________________

Tel. _______________________ Mobile_________________

Ethnic Origin ___________________

Language (is interpreter/ signer needed) _____________________________________

Disability ______________ ________________________________________________

Special needs _______________________________________________________

Parish / Order (if applicable) ______________________________________________

4. Parent/Care details (where appropriate) Name ___________ _________________

Address (if different from above) ___________________________________________

Tel ________________ Mobile ______________ email ______________________

Are they aware of the allegation, suspicion or complaint?

Yes

No

5. Deta ils of alleged perpetrator:

Name _____________________________________________________________

Address _______________________________________________________

Tel ______________________ Mobile ______________________

Relationship to child/ survivor (parent /teacher/leader/etc) _________________________

Position in organization/Congregation ________________________________________

Address at time of incident(s) ______________________________________________

Current contact with survivor if known (on board of governors, runs youth activity

etc____________________

Any additional information _________________________________________________

6. Details of concern, allegation or complaint

(Include dates/times and location the incident(s) occurred, witnesses, if known. Does the

child/ survivor know this referral is being made?)

_______________________________________

7. Action taken

Has the matter been referred to civil authorities?

Yes

No

If yes, Date ______ ____Time: __ _____ _

If no, explain why ___________________________________________

Who was it referred to? _________________________________________

Designation ___________________________________________________

Address ______________________________________________________________ _

Tel_____________________ _ Email : _____________________________________

Has the matter been referred to a member of the Church?

Yes

No

If yes, Date______________________ Time______________________________

If no, explain why ___________________________________________________

Who was it referred to?

Name _______________________________________________________________

Designation __________________________________________________________

Address ________________________________ ____________________________

Tel __________________________ Email ____________________________________

8. Next Steps

What actions were agreed and by whom when the matter was referred on to civil / Church

authority? _ _____________________________________

Are there any immediate vulnerable adult’s protection concerns? If so, please record what

they are and state what actions have been taken by whom to address them:

______________________________________________________________________

9. Designated Officer Details___________________________________________

Date form sent _________________________________________________________

10. Details of person completing the form

Name_________________________________________________________________

Address ___ ____________________________________________________________

Tel. _________________________________ Mobile ___________________________

Parish/ Congregation ____________________________________________________

Form completed

Date ________________________________ Time _____________________________

Signed ___________________________________

(A copy must be retained by the recipient and filed in a secure locatio n, and a copy must

be sent to the designated officer and civil / statutory authorities)

V.

CONSENT FORM

CATHOLIC DIOCESE OF NAKURU

DATA CONSENT FORM

I, ___________________hereby consent to the Catholic Diocese of Nakuru (CDN), using my

data for documentation, reporting, promoting and branding their work and activities. I

understand and agree the following;

1. Purpose of data usage: CDN their partners, re presentatives and associates will process

and use my data (in the form of text, audio, numeric, image, video media or and other

data format) and their website, analog/digital media, social media, publications and

news letters to publicize and account to th eir stakeholders.

2. Duration of consent: This consent is effective from the time of enrollment at CDN as a

beneficiary, Staff, Consultant, Service provider, board member or associate till I

withdraw my consent in writing to CDN through the email ________________________ .

3. impact of consent withdrawal: I acknowledge the withdrawal of my consent will not

affect the data posed before my withdrawal. However, it will affect the data processing

after the withdrawal.

4. Data subject rights: I understand I have the rights to be informed of the data used,

access, correction. Deletion, eraser and portability.

5. Confidentiality: CDN will exercise reasonable care to protect the confidentiality of my

data and will not share it with unauthorized parties without my explicit consent

6. Contact information: For any inquiries, or to withdrawal consent, I can contact the

CDN person through ________________ or call _______________ .

I have read and understood the terms of this con sent as highlighted above and voluntarily

provide my consent to use my personal data for the specified purposes in the line with the

Keya Data Protection Act 2019.

For Adults (above 18yrs)

Data Subjects Name: ______________________ ID No: ________________________

Data Subjects Signature: _____________________ Date: ________________________

For minors (Below 18 years) the Caregiver/Guardian is to provide Consent.

Caregiver/Guardian Name: ________________________ ID No: _____________ ______

Caregiver/Guardian Signature: ____________________ Date: ____________________

VI

SAFEGU ARDING COMMITMENT FORM

I………………………………………………………confirm that I have been briefed on, and read

the Catholic Diocese of Nakuru Safeguarding Children and Vulnerable Adults Policy

Document.

The contents of this document have been explained to me, and I have had the opportunity

to ask q uestions and seek clarifications on the points that were not clear to me.

I am now fully aware of the obligations to act in accordance with the requirements of this

document, including reporting instances of abuse or suspected abuse of children that have

been or are actually taking place.

I understand the consequences if I fail to act on all matters contained in this document.

Name (Block Capitals): ……………………………………………………………………

ID Number: ……………………………………………………………………………… …...

Signature: ………………………………………………………………… ………………… .

Employee number …………………………………………………………………………

Personal phone number… …………………………………………………………………

Date… …………………………………………………………………………………… …...

(Attach a copy of National ID and current coloured Passport photo)

Name of Witness:(Block Capitals) … ……………………………………………………

ID Number… ……………………………………………………………………………… …...

Signature… …………………………………………………………………………………… .

Employee number… ……………………………………………………………………… …

Personal phone number… …………………………………………………………… ……

Date… …………………………………………………………………………………… .........

CATHOLIC DIOCESES OF KENYA – DECEMBER 2025

1. Archdiocese of Nairobi

2. Diocese of Kitui

3. Diocese of Nakuru

4. Diocese of Machakos

5. Diocese of Ngong

6. Military Ordinariate

7. Diocese of Kericho

8. Diocese of Wote

9. Archdiocese of Nyeri

10. Diocese of Meru

11. Diocese of Marsabit

12. Diocese of Muranga

13. Diocese of Embu

14. Diocese of Isiolo

15. Diocese of Nyahururu

16. Diocese of Maralal

17. Archdiocese of

Kisumu

18. Diocese of Eldoret

19. Diocese of Kisii

20. Diocese of Lodwar

21. Diocese of Kakamega

22. Diocese of Bungoma

23. Diocese of Homa Bay

24. Diocese of K itale

25. Diocese of Kapsabet

26. Archdiocese of

Mombasa

27. Diocese of Garisa

28. Diocese of Malindi